Privacy Notice & Cookies policy
Visiting our Website
When you visit www.voxgen.com or portal.voxgen.com we use third party services from Google and Hubspot to collect standard internet log information and details of how you use the services we provide. We do this to find out things such as the number of visitors to various parts of the site. We may connect this information with details you provide to us via forms on our website, or that we obtain from reputable third-party sources to provide more relevant information through automatic and manual processing. These functions are enabled by Cookies. You can find more information on how cookies are used on our websites in the Cookies Policy below.
Our Newsletter, blog updates & other content
When you sign up for our blog or newsletter, or ask for content like e-books and webinars, we collect personal information. We use that information to send you the content you asked for; to share other relevant content; to let you know about products and services that may be of interest and to check every now and then that you’re happy and satisfied with the services we provide. We don’t sell or trade email lists with other organisations and businesses.
Data sources and storage
The personal data we process comes from information you provide to us via our websites or through interactions with us over email, telephone or in-person. We also use data obtained by Growlabs from publicly accessible sources
We store data while you are opted-in to receive communications from us, while you or the company you work for continues to receive services from us, or for a period of up to 18 months after the last time you visited our websites, opened an email from us or spoke with someone at VoxGen.
When you sign up for a portal account or ask for access to our Business Intelligence or admin console we collect personal information such as name and email address and IP address. We use that information to provide these services. It’s OK if you don’t want to provide this information but you will not be able to access these services.
Protection for EU Citizens
Our legal basis for processing your personal data under the General Data Protection Regulations (GDPR) is either a) because you provided a positive opt-in via our website or b) based on an assessment of our legitimate interests as a B2B service provider to contact you about relevant products and services, which we have carefully considered in relation to your rights and the impact on you.
Some personal data is transmitted and stored for us by Salesforce.com, Hubspot and Growlabs, which reside outside of the EU, but this data is encrypted and legally protected by the European Commission’s model contract clauses.
Your rights to view, amend or delete personal information
You are entitled to view, amend, or delete the personal information that we hold. Email your request to our Data Protection Officer At firstname.lastname@example.org You also have the right to lodge a complaint with a supervisory authority
This policy is reviewed annually, or if there is a significant change in our business. Last updated on 4thMay 2018
We use a system of classifying the different types of cookies which we use on the Website, or which may be used by third parties through our websites. The classification was developed by the International Chamber of Commerce UK and explains more about which cookies we use, why we use them, and the functionality you will lose if you decide you don’t want to have them on your device.
What is a cookie?
Cookies are text files containing small amounts of information that are downloaded to your personal computer, mobile or other device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device.
How long are cookies stored for?
Persistent cookies – these cookies remain on a user’s device for the period of time specified in the cookie. They are activated each time that the user visits the website that created that particular cookie.
Session cookies – these cookies allow website operators to link the actions of a user during a browser session. A browser session starts when a user opens the browser window and finishes when they close the browser window. Session cookies are created temporarily. Once you close the browser, all session cookies are deleted.
Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience.
Cookies used on the Website
A list of all the cookies used on the Website by category is set out below.
Strictly necessary cookies
These cookies enable services you have specifically asked for. These cookies are essential in order to enable you to move around the Website and use its features, such as accessing secure areas of the Website.
These cookies collect anonymous information on the pages visited. By using the Website, you agree that we can place these types of cookies on your device.
These cookies collect information about how visitors use the Website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how the Website works.
These cookies remember choices you make to improve your experience. By using the Website, you agree that we can place these types of cookies on your device.
These cookies allow the Website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.
Third party cookies
These cookies allow third parties to track the success of their application or customise the application for you. Because of how cookies work we cannot access these cookies, nor can the third parties access the data in cookies used on our site.
For example, if you choose to ‘share’ content through Twitter or other social networks you might be sent cookies from these websites. We don’t control the setting of these cookies, so please check those websites for more information about their cookies and how to manage them.